Terms of Reference
- To promote clarity of roles and responsibilities relevant to the event(s) within the SAG’s remit. This should include the SAG members roles and may include the powers and policies of those organisations in relation to events.
- To establish clear timelines for the provision of paperwork to the SAG and agree attendance and timelines with organisers. Where events have failed or been problematic in the years since the first iteration of this document, it is often noted that timeframes previously agreed have slipped significantly or no timeframes had been set in the first place.
- To advise the local authority and/or event organiser in order to ensure high standards of health and safety
- To promote the principles of sensible risk management and good practice in safety and welfare planning. In doing so to balance all reasonable matters of safety and not permit specific members to focus on just one source of danger. The holistic view is essential to ensure all aspects of safety have been considered.
- To promote a consistent, coordinated, multi-agency approach to event planning and management.
- To advise the local authority and/or event organiser in respect of the formulation of appropriate contingency and emergency arrangements.
- To advise the local authority and/or event organiser in respect of relevant legislation and guidance.
- To encourage arrangements to be made to minimise disruption to local communities.
- To consider the implications of significant incidents and events relevant to their venue(s) and events, especially in view of the definition of safety within the Green Guide and considerations regarding ‘Zone X’.
- To consider emerging threats to events, such as terrorism methodologies, drone use and the still developing threat of cyber terrorism and deniability of service
- To consider the implications of significant incidents and events relevant to the surrounding areas and facilities
- To receive reports relevant to debriefs, visits and/or inspections of the venue or event.