Rochford District Council is the data controller for the purposes of the Data Protection Act 2018.
The Data Protection Officer for the Council can be contacted on DPO@Rochford.gov.uk
Why do we need your information? (The purpose and lawful basis for processing data)
- Environmental Protection Act 1990
- Purpose: Provision of special waste collections i.e. Assisted collection, exemption, larger bins, clinical waste.
- List of residents interested in volunteering for litter picks
- Environmental Enforcement
What information we are collecting?
- Name
- Address
- Phone number
- Email address
- Number of persons in household; medical condition; age; number & age of babies in household
- Name & contact details
How is it being collected?
- Telephone
- Forms
- In person
- Letter
- Witness statement
How will it be used?
- To enable special/non-standard waste collections to be provided
- To contact potential volunteer inviting them to join litter pick
- To formulate prosecution case
Who will the information be shared with?
List external organisations which it may be shared with; Information shared with SUEZ for the purpose of providing the service.
Data will not be shared with third parties but may be used for Council purposes, in order to prevent or detect crime, or where we are required or permitted to share data under other legislation.
Retention Period of the data
Retained whilst service is provided. Currently not routinely deleted.
Deleted at the end of each calendar year in which recorded.
Standard retention period for prosecution cases 7 years following last action
The GDPR/Data Protection Act 2018 allows you to find out what information is held about you on paper and electronic records. In order to do this you can submit a subject access request to the Council’s Data Protection Officer. This service is free of charge.
In some circumstance where the information provided may be restricted, for example, where it contains confidential information about another person, where it will cause serious harm to your or someone else’s physical or mental well-being or if the information we give you may stop us from preventing or detecting crime.
In addition, you have the following rights:
- Ask for information to be changed if it is factually inaccurate
- Ask for information to be deleted in certain circumstances such as the purpose for which the information was provided in the first place is no longer relevant, where you withdraw you consent (unless there is no other legal reason for us to use it), we are legally required to deleted information.
- Ask for the information to be transferred back to yourself or another service provider. This only applies if we are using your information with consent and not if we are required by law to do so or if a decision was made by a computer and not a human being.