Rochford District Council is the data controller for the purposes of the Data Protection Act 2018.
The Data Protection Officer for the Council can be contacted on DPO@Rochford.gov.uk
Why do we need your information? (The purpose and lawful basis for processing data)
- Make reference to any legislative act of which you have authority if no specific legislation then must put in purpose. There is no lawful basis for collecting this information but requirements for operational accuracy for the health and wellbeing work that feeds into the Joint CP&R Health and Wellbeing Strategy and the joint health and wellbeing board work constitutes lawful activity.
- Service delivery,
- Service improvement
- Service Planning/Research
What information we are collecting?
- Organisation Name
- Organisation Purpose
- How the organisation meets the grant criteria
- What outcomes the organisation expects to achieve with the grant funding
- Grant amount applied for
- Bank Details of successful applicants
How is it being collected?
Information is collected through application forms for Voluntary Sector Grants and Public Health Grants for the district. Additional information is collected to measure outcomes and success through additional forms and email contact with individuals and organisations. Information is shared through outcome reporting on the CP&R Health and Wellbeing Strategy Action Plan, this is shared through the board, through councillors and through comms and media channels.
How will it be used?
The information is used for the panel members to make the decision on the grant applications.
Who will the information be shared with?
Data provided in the application process is not share outside of the organisation. Data relating to the grant amount, the organisations who received the grants and the outcomes achieved are shared through outcome reporting on the CP&R Health and Wellbeing Strategy Action Plan, this is shared through the board, through councillors and through comms and media channels.
Data relating to payments is share internally with finance.
Retention Period of the data
12 months from close of case file.
The GDPR/Data Protection Act 2018 allows you to find out what information is held about you on paper and electronic records. In order to do this you can submit a subject access request to the Council’s Data Protection Officer. This service is free of charge.
In some circumstance where the information provided may be restricted, for example, where it contains confidential information about another person, where it will cause serious harm to your or someone else’s physical or mental well-being or if the information we give you may stop us from preventing or detecting crime.
In addition, you have the following rights:
- Ask for information to be changed if it is factually inaccurate
- Ask for information to be deleted in certain circumstances such as the purpose for which the information was provided in the first place is no longer relevant, where you withdraw you consent (unless there is no other legal reason for us to use it), we are legally required to deleted information.
- Ask for the information to be transferred back to yourself or another service provider. This only applies if we are using your information with consent and not if we are required by law to do so or if a decision was made by a computer and not a human being.