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Privacy Notice - Community Safety

Rochford District Council is the data controller for the purposes of the Data Protection Act 2018.

The Data Protection Officer can be contacted on

Why do we need your information? (The purpose and lawful basis for processing data)

Purpose: Crime and disorder reduction

Legislative basis: S115 Crime and Disorder Act 1988 & Part 3, Data Protection Act 2018.

What information we are collecting?

  • Name
  • Address
  • DOB
  • Gender
  • Phone number/Email

How is it being collected?

Collected via email, phone records, hard copy and face to face.
Recorded on Rochford District Council systems - specifically Uniform and Workflow 360.

How will it be used?

To undertake investigations and support multi agency working where necessary to bring cases to resolution

Who will the information be shared with?

Your data will not be shared with third parties but may be used for Council purposes, in order to prevent or detect crime, to protect public funds or where we are required or permitted to share data under other legislation.

Retention Period of the data

12 months from date of case closure.

The GDPR/Data Protection Act 2018 allows you to find out what information is held about you on paper and electronic records.  In order to do this you can submit a subject access request to the Council’s Data Protection Officer.  This service is free of charge.

In some circumstance where the information provided may be restricted, for example, where it contains confidential information about another person, where it will cause serious harm to your or someone else’s physical or mental well-being or if the information we give you may stop us from preventing or detecting crime.

In addition, you have the following rights:

  • Ask for information to be changed if it is factually inaccurate
  • Ask for information to be deleted in certain circumstances such as the purpose for which the  information was provided in the first place is no longer relevant, where you withdraw you consent (unless there is no other legal reason for us to use it), we are legally required to deleted information.
  • Ask for the information to be transferred back to yourself or another service provider.  This only applies if we are using your information with consent and not if we are required by law to do so or if a decision was made by a computer and not a human being.