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Privacy Notice - Environmental Health

Rochford District Council is the data controller for the purposes of the Data Protection Act 2018.

The Data Protection Officer for the Council can be contacted on

Why do we need your information? (The purpose and lawful basis for processing data)

  • Anti-social Behaviour, Crime and Policing Act 2014
  • Caravan Sites Act 1968
  • Caravan Sites and Control of Development Act 1960
  • Clean Air Act 1993
  • Clean Neighbourhoods and Environment Act 2005
  • Control of Pollution Act 1974
  • Criminal Justice and Public Order Act 1994
  • Environmental Protection Act 1990
  • Food and Environment Protection Act 1985
  • Food Safety Act 1990
  • Food Safety and Hygiene (England) Regs 2013 (as amended)
  • Health Act 2006 (Part 1) and any regulations there under
  • Health and Safety at Work etc Act 1974
  • Health Protection (Part 2A Orders) Regs 2010
  • Housing Act 1985
  • Housing Act 2004
  • Housing Grants Construction and Regeneration Act 1996
  • Local Government and Housing Act 1989
  • Local Government (Miscellaneous Provisions) Acts 1976 and 1982
  • Mobile Homes Act 2013
  • The Mobile Homes (Requirement for Managers of Site to be Fit and Proper Person) (England) Regulations 2020
  • Noise Act 1996
  • Official Feeds Food Controls (England) Regs 2009
  • Pollution Prevention and Control Act 1999
  • Prevention of Damage by Pests Act 1949
  • Products of Animal Origin (Import and Export) Regs 1996 (as amended)
  • Products of Animal Origin (3rd Country imports) (England) (amendment) Regs 2010
  • Public Health Act 1936
  • Public Health Act 1961
  • Public Health (Control of Disease) Act 1984
  • Regulatory Reform (Housing Assistance) (England and Wales) Order 2002
  • Smoke Free Regulations 2006
  • Sunbeds (Regulation) Act 2010
  • Sunday Trading Act 1994
  • Water Industry Act 1991
  • Working Time Regulations 1998

Purpose: Service delivery, Service improvement, prevention/detection of Crime/Fraud, Service Planning/Research

What information we are collecting?

  • Name
  • Address(es) + Postcode(s)
  • Date of Birth
  • Telephone details
  • Email addresses
  • Employment details
  • Income, National Insurance and banking details
  • Land ownership and property occupancy details
  • Power of Attorney details
  • Medical information
  • Company Finances
  • Management structure and financial arrangements
  • Competency and experience
  • Criminal Record Certificate

How is it being collected? 

From individuals (data subjects) as applicants/complainants/subjects of investigation, publicly-available or open-source records and other relevant third parties

How will it be used? 

To process applications
To prevent and detect crime
To investigate and control infectious diseases

Who will the information be shared with?

  • Other departments of the Council
  • Other councils
  • Housing Associations
  • Government departments such as HMRC and the Cabinet Office
  • Government agencies including Health & Safety Executive, Food Standards Agency & Public Health England
  • Police
  • Fire & Rescue Service
  • Courts/tribunals
  • Firms contracted to carry out works on behalf of the Council or individual

Retention Period of the data 

Refer to our Corporate Retention Policy

The GDPR/Data Protection Act 2018 allows you to find out what information is held about you on paper and electronic records.  In order to do this you can submit a subject access request to the Council’s Data Protection Officer.  This service is free of charge.

In some circumstance where the information provided may be restricted, for example, where it contains confidential information about another person, where it will cause serious harm to your or someone else’s physical or mental well-being or if the information we give you may stop us from preventing or detecting crime.

In addition, you have the following rights:

  • Ask for information to be changed if it is factually inaccurate
  • Ask for information to be deleted in certain circumstances such as the purpose for which the  information was provided in the first place is no longer relevant, where you withdraw you consent (unless there is no other legal reason for us to use it), we are legally required to deleted information.
  • Ask for the information to be transferred back to yourself or another service provider.  This only applies if we are using your information with consent and not if we are required by law to do so or if a decision was made by a computer and not a human being.