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Privacy Notice - Safeguarding

Rochford District Council is the data controller for the purposes of the Data Protection Act 2018.

The Data Protection Officer for the Council can be contacted on

Why do we need your information? (The purpose and lawful basis for processing data)

If in relation to a child:-

The Children Act 2004 places a statutory obligation on Borough/District Councils to ensure they have in place, suitable arrangements to safeguarding and promote the welfare of children (either directly or via their families) who may access or use Council services.

If in relation to an adult:-

RDC has a duty under Section 42 of the Care Act 2014, to make enquiries relating to anybody aged 18 or over where it has reasonable cause to suspect that the adult in its area (whether or not ordinarily resident there):

  1. has needs for care and support (whether or not the authority is meeting any of those needs);
  2. is experiencing, or is at risk of, abuse or neglect, and
  3. as a result of those needs is unable to protect him or herself against the abuse or neglect or the risk of it.

What information are we collecting?

  • Name
  • Address
  • Telephone
  • DOB
  • Gender
  • Details of the safeguarding concern

How is it being collected?

Data spreadsheet used to record safeguarding concerns

How will it be used?

To ensure any offer of support and/or other action taken is recorded.

Who will the information be shared with?

Consent will always be sought to share information unless to do so would put someone at increased risk

Information may be shared with;

  • Support agencies who can provide assistance
  • Essex Adult/Child Social Care

Retention Period of the data

12 months from close of case file.

The GDPR/Data Protection Act 2018 allows you to find out what information is held about you on paper and electronic records.  In order to do this you can submit a subject access request to the Council’s Data Protection Officer.  This service is free of charge.

In some circumstance where the information provided may be restricted, for example, where it contains confidential information about another person, where it will cause serious harm to your or someone else’s physical or mental well-being or if the information we give you may stop us from preventing or detecting crime.

In addition, you have the following rights:

  • Ask for information to be changed if it is factually inaccurate
  • Ask for information to be deleted in certain circumstances such as the purpose for which the  information was provided in the first place is no longer relevant, where you withdraw you consent (unless there is no other legal reason for us to use it), we are legally required to deleted information.
  • Ask for the information to be transferred back to yourself or another service provider.  This only applies if we are using your information with consent and not if we are required by law to do so or if a decision was made by a computer and not a human being.