Street Naming and Numbering FAQs - Developer
Who looks after postal addresses and
postcodes?
The developer approaches the Council's street
naming and numbering service once work has started on site for a
new property or development in the district. Once planning approval
and building regulation approval have been confirmed, the Council
starts the process of street naming and numbering.
The Council assigns a postal address to a
property, and informs the Royal Mail. The Royal Mail then assigns a
postcode to the property.
It is important that you approach the Council
for a postal address when work starts on site. It takes time to
make the necessary checks and carry out any consultation, and there
is currently a significant amount of development taking place
across the district.
The process of allocating a postcode to a
property can take up to 6-8 weeks.
Once the number or name of the property has
been agreed, a letter is sent to the developer or owner confirming
the new address. A circular is then sent to organisations who need
to know such as Royal Mail, Land Registry and other departments of
Rochford District Council such as Planning, Council Tax, Electoral
Services.
Please apply to the Council in good time, as
failure to do so could have an impact on receiving deliveries and
post on site, connecting to utility companies, and emergency
services responses.
You must not proceed with any naming or
numbering scheme without the Council's approval in writing.
I'm building a new 'single' property - how I get a street
number and postal address?
The developer or owner should contact the
Council’s street naming and numbering service with the number of
the approved planning application and the building regulation
reference as soon as work begins on site.
Contact is made by either letter to the
Council’s office address or e-mail to streetnaming@rochford.gov.uk .
This will allow the street naming team to
locate the approved plans, and any postal address will be allocated
on this basis.
If the property is located in an existing
numbered street, then the next logical number is allocated. If the
property is not in a numbered street, then the developer or owner
is asked to suggest 3 names for the property.
The Council assigns a postal address to the
property, and informs the Royal Mail. The Royal Mail then assigns a
postcode to the property.
Once the number or name of the property has
been agreed, a letter is sent to the developer or owner confirming
the new address. A circular is then sent to organisations who need
to know such as Royal Mail, Land Registry and other departments of
Rochford District Council such as Council Tax and Electoral
Services.
Rochford District Council cannot issue formal
naming and numbering unless it has received notification from you
of approved planning and building regulation applications and work
has started on site.
The process of allocating a postcode to a
property can take up to approximately 4 weeks.
Please apply to the Council in good time, as
failure to do so could have an impact on receiving deliveries and
post on site, connecting to utility companies, and emergency
services responses.
You must not proceed with any naming or
numbering scheme without the Council’s approval in writing.
I'm building a new development - how do I get street names and
numbers?
You – the developer or owner - should contact
the Council’s street naming and numbering service with the number
of the approved planning application and the building regulation
reference as soon as work begins on site. Any suggestions for new
street or development names should be sent at the same time.
If the development needs NHBC approval then a
site plan should be submitted in electronic format which should be
a pdf.
Contact is made by either letter to the
Council’s office address or email to streetnaming@rochford.gov.uk
This will allow the street naming team to
locate the approved plans, and any postal address will be allocated
on this basis. The local Councillor(s) are then consulted on the
proposed street/development names.
The developer may ask the Council to make
proposal, in which case a number of names will be suggested and put
out to consultation.
Once an agreement is reached between the
developer and the Council the naming of the street(s) or
development is then confirmed.
The Council assigns a postal address to each
property, and informs the Royal Mail. Who then assign postcodes to
each property.
The process of allocating a postcode to a
development can take up to 6-8 weeks and is dependent on the size
of the development. Consultation about suggested names also takes
time.
With larger developments (10 plots or more) it
is recommended that the site plan is broken up into phases. The
postal addresses will be released phase by phase, as later
amendments to street naming and numbering can be costly to
organisations.
The naming and numbering scheme is then
released to other Council services. Importantly, a circular is also
sent to Royal Mail and Land Registry.
Rochford District Council cannot issue
formal naming and numbering unless it has received notification of
an approved planning application and work has started on site.
Please apply to the Council in good time, as
failure to do so could have an impact on receiving deliveries,
post, connecting of utilities and importantly emergency services
responses.
You must not proceed with any naming or
numbering scheme without the Council’s approval in writing.
All suffixes must comply with the list below. This provides a
standardised format for all street names:
- Street (for any thoroughfare)
- Road (for any thoroughfare)
- Way (for major roads)
- Avenue (for residential roads)
- Drive (for residential roads)
- Grove (for residential roads)
- Lane (for residential roads)
- Gardens (for residential roads) provided it does not clash with
any local open space
- Place (for residential roads)
- Crescent (for crescent shaped road)
- Court/Close (for cul-de-sac only)
- Square (for square only)
- Hill (for hillside road only)
- Vale (for residential roads)
- Rise (for residential roads)
- Row (for residential roads)
- Wharf (for residential roads)
- Mews (for residential roads)
- Terrace (for residential roads)
How do I contact the Council's street naming and numbering
service?
You can contact the Council’s street naming
and numbering service. This can be by either e-mail or letter.
Requests must be in writing to avoid confusion and to enable the
necessary checks to be made.
The postal address is Rochford District
Council, Street naming and numbering, Council Offices South Street
Rochford Essex SS4 1BW.
Who's responsible for street name plates?
For new developments, it is the responsibility of the developer
to install any new street name plates before they leave site, and
for maintenance in the first year.
After the first year, Rochford District
Council then takes on responsibility for street nameplates. We can
help with the following:
- street name plate repairs
- street name plate specifications
- street name plate production
Please contact the Council depot on 01702
318005 or email depot@rochford.gov.uk for more
information, or if you would like the Council to produce a street
name plate for a new development on your behalf.